The Federation Exchange Packet Rules
Packet Superintendent: Brian Bretherick – Telephone: 01253 729659
1.1
Only those members who
wish to will receive the Packet. An
undertaking to accept full responsibility for minors must be given by a parent
or guardian.
1.2
When the Packet is
returned by post to the Honorary Federation Packet Superintendent, the Section
Packet Superintendent must obtain a certificate of posting.
2.1
Material for the
Packets will be welcomed from members and non-members. Items should measure not more than 8.5” x
5.5” and be enclosed in an adequate presentable and protective cover to avoid
damage to the contents.
2.2
Stamps, etc, must be
mounted on one side of the sheet only, be FIRMLY AFFIXED (plastic-type strip
does not always hold stamps in place, and if used should also be held by
adhesive tape), and the selling price clearly indicated ABOVE the item. Blank spaces or spaces where items have been
removed must be clearly indicated.
2.3
The Federation does not
insure material whilst in the care of the Honorary Packet Superintendent or
when in circulation. Under no circumstances will the Federation be responsible
for any loss. In case of dispute the decision of the Council will be final.
2.4
A fee of 15% will be charged
on all sales for Federation funds and insurance.
2.5
Vendors are required
to pay for postage on all returns, and should note that, at present, vendors’
material being sent to them is not insured by the Federation.
3.1
Upon receipt of a
Packet, it is advisable to look through each book, etc, however briefly, for
anomalies such as missing items. Any
member finding an unsigned space must at once notify the preceding member
and/or the person responsible for circulating the Packet, and mark up the blank
sheet accordingly. The preceding member
may be held responsible for the missing item(s). It is incumbent upon the respective Society to make good any loss
so incurred.
3.2
Material or sheets
must not be defaced by casual remarks or signs. If a definite error, i.e. wrong classification or damage is
observed, the facing page should be suitably endorsed and signed with a legible
signature.
3.3
Members purchasing
items must sign each space with a LEGIBLE SIGNATURE (not initials) or name
stamp.
3.4
ALL details on the advice
note must be FULLY completed.
3.5
When the Packet is
delivered to the next member, a receipt must be obtained on the advice note and
sent at the earliest opportunity to either the Federation Packet Secretary or
the Section Packet Secretary. It the Packet
is posted, member-to-member, a receipt of posting must be obtained and sent
with the advice note.
3.6
Members should examine
the Packet and pass it on as quickly as possible, say within three days.
4.1
These will be
circulated when enough material is received.
All names will be arranged to facilitate delivery by hand, and the order
rotated to ensure equitable treatment.
4.2
The Packet Secretary
has absolute discretion to accept or refuse material, and to withhold the
Packet from any member.
4.3
Any member who does
not conform to these rules will be liable to removal from the circulation list